Help

  1. What is the Grateful Dead Archive Online (GDAO) Website?

    The Grateful Dead Archive Online (GDAO) is a socially constructed collection comprised of over 45,000 digitized items drawn from the UCSC Library's extensive Grateful Dead Archive (GDA) and from digital content submitted by the community and global network of Grateful Dead fans. Digitized content “ including concert hotline recordings, decorated fan envelopes, fanzines, photographs, posters, radio interviews, tickets, T-shirts, and videos, - can be found here, as well as web resources such as David Dodd's "The Annotated Grateful Dead Lyrics" website and the fan recordings of concerts archived by the Internet Archive. These materials reflect the range of materials collected, managed, preserved and made available by the University Library's Special Collections and Archives department to support teaching, learning and research. For more background see our GDAO About page. For more information about using the GDA for research and study and visiting the Dead Central exhibit gallery see the Grateful Dead Archive website.

  2. Who has access to the GDAO Website?

    The UCSC community (faculty, staff and students) has access to all of the Grateful Dead Archive's digitized collections.

    The public has access to all digitized collections that can be made freely accessible with respect to copyright, fair use and licensing agreements.

  3. What can I do at the GDAO Website?

    Search the collection:

    • keyword search across the Grateful Dead Archive's digitized collections and filter your search results by using a range of facets including format, creator and show venue
    • Advanced search supports targeted searches of digitized collections by creators, titles, subjects and narrowing by date and / or format.

    Browse the Collection:

    • All digital content can be browsed by simply clicking on the magnifying glass in the search
    • Browse by specific topics including Shows, Artists, Media and Fan Art:
      • Shows guides you to the Grateful Dead venues in Google Maps.
      • Artists guides you to the major photographers and graphic artists documenting the Grateful Dead phenomenon.
      • Media guides you to fan tapes, interviews, concert line recordings and selected video clips.
      • Fan Art guides you to envelopes and ephemera created by Grateful Dead fans.
      • Milestones provides a timeline of significant events in the history of the Grateful Dead with links to Wikipedia web resources for additional context.

    Connect:

    • GDAO also features links to the archive's Facebook page and Exhibits created by the Grateful Dead Archivist, keeping site users connected with recent events and providing interpretive background for the digital collections. In keeping with the participatory nature of the Grateful Dead phenomenon, fans will be encouraged to upload their own digital photographs and memories to GDAO and comment on and tag digital content using social media tools.

  4. What is available in the GDAO Website?

    The Grateful Dead Archive Online (GDAO) is a socially constructed collection comprised of over 45,000 digitized items drawn from the extensive Grateful Dead Archive (GDA) and digital content submitted by the community and global network of Grateful Dead fans.

    Digitized content includes:

    • concert hotline recordings
    • decorated fan envelopes
    • fanzines, photographs
    • posters
    • radio interviews
    • tickets
    • T-shirts
    • videos
    • web resources such as David Dodd's "The Annotated Grateful Dead Lyrics" website
    • fan recordings of concerts archived by the Internet Archive

  5. GDAO Searching Tips:

    The Search (keyword) option is available in the header of every GDAO website page.

    About Search:

    • For an exact phrase search, enter words and/or phrases surrounded by quotes ().
    • To exclude a word or phrase, put a minus sign (-) before it.
    • Keyword search does support Boolean operators (AND, OR, NOT). However, entering a multiple keyword search will work like Boolean AND. Results will be returned only when ALL of the keywords appear.
    • Searching is not case sensitive. Searching for fillmore east and FILLMORE EAST will yield the same results.
    • Very common words (a, and, the, do, of, etc.) are ignored.
    • Results are sorted by relevance and the scoring of a record depends on a number of factors:
      • The more times a search term appears the higher the score. Also matches on rarer terms count more than matches on common terms.
      • If there are multiple terms in a query, the more terms that match, the higher the score.

    The Advanced Search option is available in the header of every GDAO website page.

    About Advanced Search:

    • Supports searching to specific fields keyword, creator, title and subject
    • Supports narrowing search to a specific date range and/or format type

    To Find a Specific Show:

    • In the search box found in the header, perform a keyword search putting the date in quotes, or
    • Browse Shows found in the header and using the GDAO Google Maps tool navigate to the geographical location of the show venue

    To Find Your Envelope:

    • In the search box found in the header, perform a keyword search putting your name in quotes ("P. Gregory Knostman") or
    • Browse Fan Art found in the header and look for your First Name by scrolling the carousel using the arrows or clicking on the A - Z letters

  6. How do I report problems?

    To report a problem email grateful@ucsc.edu.

  7. The items I'm interested in aren't available online. Why aren't all the items digitized?

    Not all of the content in the Grateful Dead Archive has been digitized. As the archives continues to be processed, we anticipate digitizing additional materials. The Grateful Dead Archivist decides what items to digitize and make available online based on a number of considerations (including programmatic need to support teaching and research, available funding and resources for digitization, intellectual property issues, and the scholarly significance of the item). To learn more about a particular item, or to learn how you can see it in its original form, please email grateful@ucsc.edu. For more information about using the Grateful Dead Archive for research and study and visiting the Dead Central exhibit gallery see the Grateful Dead Archive website.

  8. I see the item I'm interested in online, but for my research I need to see the physical object. How can I find out more about it?

    To learn more about a particular item, or to learn how you can see it in its original form at the UCSC Library's Special Collections & Archives department, please email grateful@ucsc.edu. For more information about using the Grateful Dead Archive for research and study and visiting the Dead Central exhibit gallery see the Grateful Dead Archive website.

  9. I'm conducting research. Can you help me find more information about a particular topic?

    To learn more about a particular item, or to learn how you can see it in its original form, please email grateful@ucsc.edu. For more information about using the Grateful Dead Archive for research and study and visiting the Dead Central exhibit gallery see the Grateful Dead Archive website.

  10. How do I report a mistake in the GDAO Website?

    If you find mistakes, or if have additional or conflicting information about an item you see on GDAO, including information about the copyright holder, please contact us at grateful@ucsc.edu. UCSC Digital Millennium Copyright Act (DMCA) notification information for UCSC can be found on Information Technology Services web pages.

  11. If you have additional information about the copyright holder, please contact us at grateful@ucsc.edu. For more information, see the GDAO Policies page. UCSC Digital Millennium Copyright Act (DMCA) notification information for UCSC can be found on Information Technology Services web pages.

  12. What am I permitted to do with the digitized items find on the GDAO Website? May I use the digitized items in a publication or on a web site?

    These collections are available from the UCSC Library's Special Collections & Archives and the digital copies of the work are intended to support research, teaching and private study. All items may be protected by the U.S. Copyright Law (Title 17, U.S.C.). Use of this work beyond that allowed by fair use requires written permission of the copyright holder(s). Responsibility for obtaining permission, and for any use or distribution of this work, rests exclusively with the user and not the UC Santa Cruz Library.When available, contact information for right holders is available by clicking on the linked name(s) found in the digital object metadata field copyright information. Requests for permission to publish must be directed to the rights holder. Additional information about duplicating, reproducing and publishing GDAO digital content can be found at the UCSC Library Special Collections & Archives. If you have questions or concerns please contact us at the grateful@ucsc.edu address found at the footer of every page.

  13. What can I upload to GDAO?

    GDAO hopes you will upload your audio, images, text, video and your stories about you and the Grateful Dead phenomenon. However, please note that GDAO is not seeking concert recordings; recordings accessible currently through GDAO are part of the Internet Archive Collection. If you would like to donate items to the Grateful Dead Archive, please see the Wish List for specific materials being sought. Thanks.

  14. How do I upload a Digital File to GDAO?

    You may upload to GDAO if your are the copyright owner or you believe contributing the digital file to GDAO is a fair use. Contributing to the site only requires a valid e-mail address. For information about privacy see the GDAO Policies page.

    You can upload audio, images, text and video, and your story through the contribution tool. Accepted file types include aif, aiv, mp3, wav, gif, jpg, png, pdf, rtf, and txt. If your files exceed 30mb, please contact us at grateful@ucsc.edu to arrange contribution of your digital files.

    To add content, you'll need to create an account with us first. Choose the create an account link and fill out the form. You will receive an email from us to confirm your account information. The name on that email will be Grateful Dead Archive Online Administrator and the address will be grateful@ucsc.edu. Check your spam folder if you don't receive the email.

    1. select the file you wish to upload,
    2. complete the boxes titled in red,

  15. What happens after I Contribute a File?

    After being validated, your contributed file will be made available online for comment and review by the user community and the Grateful Dead Archivist. After this period of comment is completed, your contributed file becomes part of the socially constructed GDAO. Once part of GDAO the file can be bookmarked and shared and continuously commented on and tagged. GDAO site users will be able to view audio, images and video using their desktop image viewers and media servers. As time and staff resources can support, selected contributions will be migrated into GDAO's audio, image and video servers.

  16. What if I forget the password I created when I uploaded an image to GDAO?

    Add your email address to the password reset page and the site will email a link to create a new password.

  17. Will my personal information be shared?

    No. As a component of the University of California at Santa Cruz, the GDAO is governed by the University's Privacy Policies. Contributing to the site only requires a valid e-mail address. GDAO will not share your e-mail address with anyone or use it to send you spam.

  18. How can I get my photo or avatar to show up with my comments?

    GDAO uses Gravata for user avatars. If you do not already have a gravatar account, go to gravatar.com, create an account, and upload your desired image. This image will then be displayed along with your comments on gdao.org.

  19. What is the technical architecture of the GDAO Website?

    GDAO is built upon open-source software including the Omeka web-publishing platform and the SOLR search server.

  20. GDAO Photo Credits

    Home Page Banner: www.gdao.org

    Home Page Icons: www.gdao.org

    Shows:

    • concert ticket, mail order, Bill Graham Productions 1990s (generic)

    Milestones:

    • "Bill Graham as Father Time", Owseichik, Arlene, "Grateful Dead, Tom Tom Club, Peter Apfelbaum and the Hieroglyphics Ensemble - New Year's Eve 1988-1989 - December 31, 1988, Oakland Coliseum", Grateful Dead Archive Online, accessed June 22, 2012, http://www.gdao.org/items/show/377506

    Artists

    • Wilson, Wes, "Otis Rush and His Chicago Blues Band, Grateful Dead, The Canned Heat Blues Band - Bill Graham Presents in San Francisco - February 24-26 [1967] - Fillmore", Grateful Dead Archive Online, accessed June 22, 2012, http://www.gdao.org/items/show/391490

    Media

    Fan Art

    • Fan decorated envelope (generic)

    About Page Icons: http://www.gdao.org/about

    • Greene, Herb, 1942-, "Grateful Dead in Golden Gate Park: Bill Kreutzmann, Jerry Garcia, Ron "Pigpen" McKernan, Phil Lesh, Bob Weir", Grateful Dead Archive Online, accessed June 22
    • 2012, http://www.gdao.org/items/show/513185
    • San Francisco Chronicle April 24, 2008 Headline "New Life for Dead archives at UC Santa Cruz"
    • Millman, Susana, "Grateful Dead: distant view of stage", Grateful Dead Archive Online, accessed June 22, 2012, http://www.gdao.org/items/show/830757
    • Richard Wohlfeiler (designer) "Grateful Slug"